COMPUTER TECHNOLOGY

WORD 2013 LESSON 2 NOTES

Line Spacing, Bullets/Numbers, Fonts, Characters/Symbols, and Margins

Have students retrieve from the datafile under the CT 2013 folder a file called Word Lesson 2 Practice Problem (CT 2013—Word 2013—Word Practice Problems). Students can use this file to make changes in the fonts, margins, add bullet and numbers, and change the line spacing.

Fonts	Show Fonts PowerPoint. Put font handout on document camera and go through the difference between typeface, type size, and type style. Click on the Home Tab and go through the Font group options: Font, font size, grow font, shrink font, clear formatting, font color, text highlight color, text effects, change case (Shift + F3), superscript, subscript, strikethrough, underline, italic, and bold Go through the default fonts for headings (Cambria) and body (Calibri) Go through default point size (11 point) Show students that they can also you the Font dialog box launcher to also bring up options for Fonts.
Format Painter	The format painter is located on the Home tab on the Clipboard group. To use this: Click on the text that you want to copy the attributes from Click on the format painter icon With the format painter displaying on the screen, select the text you want to copy the attributes to. If you want to format text in more than one location, you must double-click the Format Painter button. Click on the Format Painter icon to turn it off. Shortcut key strokes are ctrl+shift, ctrl+shift+V
Landscape vs. Portrait	To do this: Click on the Orientation button in the Page Setup group in the Page Layout Tab. Two options will display—portrait and landscape. Portrait pages are 11 inches tall and 8.5 inches wide. Landscape pages are 8.5 inches tall and 11 inches wide.
Margins (Default margins are usually 1 inch on the top, bottom, left, and right margins)	There are several ways to change your margins: Using the Ribbons: Click on Page Layout Tab Click the margins button in the Page Setup group Change the margins by clicking one of the present margins that display in the drop-down list. You can click on custom margins if you want to set other margins than those in the drop-down list. Using the Page Setup Dialog Box: You can access the Page Setup Dialog Box by: Clicking on the Page Layout tab, clicking the Margins button in the Page Setup group, and then clicking on Custom Margins in the drop-down list. Click on the Page Layout tab, click on the Page Setup dialog box launcher. Click on the Margins tab. Using the Ruler: You can visually set margins using the Ruler: Turn on the Ruler by click on View Tab, and clicking on the Ruler checkbox on the Show/Hide group The gray area on the ruler indicates the margins while the white area indicates the area between the margins Position the mouse pointer on the margin boundary (the area between the gray and the white) until it turns it into a two-headed arrow Click on the margin boundary and drag it to the desired location.
Line Spacing	The default line spacing for Microsoft Office 2013 is 1.08. To change line spacing: Use the line spacing button in the paragraph group on the Home Tab (located to the left of the paint can button) OR Click on the Paragraph dialog box launcher and click on the indents and line spacing tab OR Use shortcuts (Ctrl + 1 for single spacing, Ctrl + 2 for double spacing, Ctrl + 5 for 1.5 spacing)
Leading	To change leading: The default spacing before and after paragraph s is 0 points before and 8 points after. (Remember that a point is 1/72 of an inch). If you want to change the leading: Click on the Page Layout Tab and find the Paragraph group/Spacing Decrease the leading after to 0 points.
No Spacing Style	You can also change the spacing and leading at the same time by choosing a style. To do this: Click on the Home Tab Under the Styles Group, click on the “No Spacing” style. The leading will automatically be changed to 0 points before and 0 points after. The line spacing will automatically change to single space (1.0)
New Line Command	You can also change the leading by using the new line command. To do this: Press Shift + Enter This will automatically take out the extra 8 points of leading space.
Numbering	There are several ways to number paragraphs: Keying in numbers: If you type 1., press the spacebar, type a paragraph of text, and press the Enter key, Word will indent the number .25 inch. If you hit enter, Word will automatically place 2. a quarter inch in from the left margin. You can turn off the numbering feature by hitting Enter key twice. You can also remove the numbering formatting from a paragraph by using the shortcut Ctrl+Q or by selecting the text and clicking on the Clear Formatting button in the Font group on the Home tab. If you want to insert a line break without inserting a number, use the new line command (Shift + Enter). Using the Numbering option on the Paragraph Group on the Home Tab: You can use this feature before or after you have keyed in your text. You can key in text, select the paragraphs to be numbered, and then click the Numbering button in the Paragraph group. You can insert or delete numbered paragraphs in a document. Word will automatically update the numbering.
Bullets	There are several ways to bullet items: Using the AutoFormat feature: The AutoFormat feature inserts a bullet .25 inches from the left margin and indents the text following the bullet another .25 inch. Using the symbols * (inserts a round bullet), > (inserts an arrow bullet), or – (inserts a dash bullet). Type one of the symbols, press the spacebar, type the text, and press enter. Press the Enter key twice to deactivate bullets. Using the Bullet option on the Paragraph Group on the Home Tab: You can use this feature before or after you have keyed in your text. You can key in text, select the paragraphs to be bulleted, and then click the Bullets button in the Paragraph group. You can insert or delete bulleted paragraphs in a document. Using the drop down list on the Bullets option in the Paragraph group will allow you to change the type of bullet you use. If you want to customize your bullets, click on the drop down list on the Bullets option in the Paragraph group. Select Define New Bullet.
Symbols and Special Characters Symbols and Special Characters	You can access special characters and symbols by: Inserting Symbols: Insert tab, Symbols Group, Symbol Button ( Ω ). Choose from the drop-down list of the most recently inserted symbols or select the More Symbols option. At the Symbol Dialog Box, double-click on the symbol of your choice to insert or select and press the insert button. Each symbol has its own shortcut keystroke that appears at the bottom of the dialog box. Inserting Special Characters: Insert tab, Symbols Group, Symbol Button ( Ω ). Choose the More Symbols option from the drop-down list. Select the Special Characters Tab for the list of characters and their associated shortcut key by double-clicking on the character of your choice to insert or select and press the insert button.
Show/Hide Non-Printing Characters	Show or hide formatting symbols: To show formatting marks, like dots (for spaces) or arrows (for tab characters), click Home > Show/Hide. To hide them again, click Home > Show/Hide. Turn on or off selected formatting marks: You can decide which formatting marks you want the Show/Hide button to hide. For example, you can hide tab characters and hidden text when Show/Hide is turned off, but display paragraphs and spaces at all times. Click File > Options > Display. Under Always show these formatting marks on the screen, check the boxes for any formatting marks you want to see even when Show/Hide is turned off.
Templates	Word has many types of documents already preset and formatted. To find these templates: Go to the Backstage View by clicking on File, New. Choose the type of template you want. If you don’t see a template that you desire, click in the search text box to find the template you need. If you use a template on a regular basis, consider pinning the template to the New option in the backstage area. Once the desired template is located, with your mouse hover over the desired template, and then click the gray, left-pointing stick pin (Pin to list) that displays to the right of the template name. To unpin the template, click the down-pointing stick pick (Unpin from list).